Stock Receipt

Stock Receipts document inventory received from vendors. Receipts can be linked to completed purchase orders and go through create, edit, and approval steps before stock levels update.

Who can use this page?

Users need at least one of:

• Create Stock Receipt
• Approve Stock Receipt
• Approve Own Receipt

How to open Stock Receipt

1. Log in to FoodEase Office.
2. Sidebar → Inventory → Stock Receipt.

Page overview

Column	Description
Receipt Id	Receipt reference (click to view)
Purchase Order Id	Linked PO (if applicable)
Requisition Id	Original stock request
Receipt Amount	Total value of the receipt
Date Created	When the receipt was created
Invoice Date	Supplier invoice date
Received By	Staff who recorded receipt
Vendor	Supplier name
Delivery Location	Store location receiving goods
Status	Workflow state
Actions	View or edit

Filter / tool	Description
Date range	Load receipts for a period
Vendor	Filter list by supplier
Location	Filter by delivery location
Generate PDF	Print the list
Export	Download as Excel
Create	Start a new receipt

Create a stock receipt

1. Click Create (requires Create Stock Receipt).
2. You are taken to /dashboard/stocks/create-stock-receipts.
3. Select a completed purchase order (or follow the external receipt flow if applicable).
4. Enter receipt details:

Field	Description
Invoice Date	Date on the supplier invoice
Line items	Quantities and costs received per item
Invoice image / PDF	Optional supporting documents

5. Save as draft or submit for approval depending on the form actions available.

Receipt lines are pre-filled from the selected purchase order where possible.

Edit or approve a receipt

• Draft receipts open the edit screen (/dashboard/stocks/edit-stockReceipt/{id}).
• Submitted receipts open the view page (/dashboard/stocks/view-stockReceipt/{id}) where approvers can Approve or Reject (requires Approve Stock Receipt or Approve Own Receipt as configured).

Search and filter

• Set a date range to load receipts.
• Filter by Vendor or Delivery Location using the dropdowns at the top (when data is loaded).
• Use Export or Generate PDF for reporting.

Best practices

• Match Invoice Date and amounts to the supplier invoice before approval.
• Attach invoice PDFs or images when your process requires audit trails.
• Complete Purchase Orders before creating receipts against them.
• Review Stock Ledgers after approval to confirm quantities posted.

Related guides

• Purchase Order
• Requisition
• Vendors
• Stock Ledgers
• Inventory Overview